Lexifina

Lexifina Privacy Policy

Last updated May 6th 2025

Introduction

This privacy policy ("Privacy Policy") applies to all visitors and users of the Lexifina platform and websites (collectively, "Lexifina," "Platform" or "Services"), which are offered by Lexifina Ltd and/or any of its affiliates ("Lexifina" or "we" or "us"). It describes how we process your personal data and use cookies and similar technologies. It also explains your data protection rights under applicable laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. Please read this Privacy Policy carefully. By accessing or using any part of the Platform, you acknowledge you have been informed of and consent to our practices with regard to your personal information and data.

Personal Data We Collect

The amount and type of personal data we collect depends on the nature of your interaction with us. We may collect:

Your name and contact details (e.g., email address)
Organisation name and user credentials
Technical information about your device including IP address, device type, language settings, and general location information such as city or country
Information about your visit to our Platform and online activity data
Usage and log data for security, audit, or diagnostic purposes
Cookies and related tracking information (see below)

Lexifina collects such personal information only insofar as is necessary or appropriate to fulfill the purpose of your interaction with us or your request to Lexifina. We only collect and process data where we have a lawful basis, including contractual necessity, consent, legal obligation, or legitimate interest.

Legal Basis and Purposes

If you are an individual in the United Kingdom, we collect and process information about you only where we have legal bases for doing so under applicable UK laws. The legal bases depend on the Services you use and how you use them:

To fulfil a contract or take steps linked to a contract with you: We use your personal information to administer access to your accounts, manage our customer relationships, process orders, provide our services, and send you service-related communications.
Legitimate interests: We use your personal information to improve and personalize your experience, understand how you use our Platform, monitor and improve performance, for internal functions and management, enforce compliance with our terms, fulfill payments and transactions, and for marketing and advertising purposes as permitted by law.
Consent: Where you have expressly indicated to us your consent to the processing of your personal information or where we have obtained your consent to place cookies or similar technologies.
Legal obligation: To comply with applicable laws, lawful requests, and legal processes, such as to respond to regulatory requirements or government authorities.

You may withdraw your consent at any time by contacting us using the details in the 'Contacting Us' section of this Privacy Policy.

Sensitive Personal Data

Lexifina does not intentionally collect sensitive or special category personal data, such as:

Genetic or biometric data for the purposes of uniquely identifying a natural person
Health information or medical records
Religious, political, or philosophical beliefs

If such data is provided by mistake, please contact us for removal.

How We Use Your Data

We use your data to:

Provide, maintain, and improve the Services
Authenticate users and authorize access
Ensure security, monitor usage, and prevent fraud or abuse
Communicate with you, including technical updates, support, and service-related notifications
Understand how visitors use our Platform to improve functionality and user experience
Monitor the security of the Platform
Comply with legal obligations and enforce our terms

We may aggregate information (including your personal information) collected from our Platform for our own statistical and analytics purposes and share such aggregated information with third parties for our own promotional purposes (e.g., by publishing reports on trends in the usage of our Platform). All data is encrypted both in transit and at rest. Access is strictly limited to authorized personnel who need to know that information in order to process it on Lexifina's behalf or to provide services.

Sharing Your Information

Lexifina may share your personal information with the third parties listed below for the purposes that are described in this Privacy Policy or otherwise with your consent:

Employees, contractors, and affiliated organizations that need to know that information to provide services or perform tasks on our behalf
Professional advisors, such as lawyers, auditors, and insurers, where necessary in the course of the professional services they render to us
Third-party service providers who assist us in operating our Platform and conducting our business
In connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business by another company
If required to do so by law or in response to valid requests by public authorities

Data Retention and Deletion

Lexifina will retain your information for as long as your account is active or as needed to perform our contractual obligations, provide you services, comply with legal obligations, resolve disputes, preserve legal rights, or enforce our agreements. Retention periods will be determined taking into account the type of information that is collected and the purpose for which it is collected, bearing in mind the requirements applicable to the situation and the need to destroy outdated, unused information at the earliest reasonable opportunity. You may access, update, or delete your basic user information by logging into your account and updating profile settings. You can request deletion of your data at any time by contacting us, and we will comply unless we are legally required to retain it.

Data Security

We take reasonable technical and organizational security measures to protect your stored data against manipulation, loss, or unauthorized third-party access. Our security measures are continually adapted to technological developments.

We also take internal data privacy very seriously. Our employees and service providers are required to maintain confidentiality and comply with applicable data protection legislation. Access to personal data is granted only insofar as necessary to carry out their respective tasks. While we strive to use commercially acceptable means to protect your personal data, we cannot guarantee its absolute security. No method of transmission over the Internet or electronic storage is 100% secure.

Your Rights (UK GDPR)

Under the UK GDPR, you have certain rights with respect to your personal data. These include:

Right to access your personal data
Right to rectification of inaccurate data
Right to erasure (the "right to be forgotten")
Right to restrict or object to processing
Right to data portability (if our processing is based on consent or a contract and carried out by automated means)
Right to withdraw consent at any time (if processing is based on consent)
Right to object to processing of personal data for direct marketing purposes
Right to lodge a complaint with the Information Commissioner's Office (ICO)

These rights may be limited in some situations – for example, where we can demonstrate that we have a legal requirement to process your data. To exercise your rights, please contact: [email protected]

Cookies and Similar Technologies

Lexifina uses cookies and similar tools to enhance your experience and understand usage patterns. Most browsers let you remove or reject cookies, including cookies used for interest-based advertising. Cookies are files with a small amount of data that are commonly used as a unique anonymous identifier. These are sent to your browser from the website you visit and stored on your computer's hard drive or memory. Most browsers let you remove or reject cookies, including cookies used for interest-based advertising. To do this, follow the instructions in your browser settings. Many browsers accept cookies by default until you change your settings. For more information about cookies, including how to see what cookies have been set on your device and how to manage and delete them, visit allaboutcookies.org.

Links to Third-Party Sites

Our Platform may contain links to websites that we do not operate. If you click a third-party link, you will be directed to that third party's site. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services. We encourage you to review the privacy policies of those sites.

Policy Updates

Lexifina may change its Privacy Policy from time to time, and at Lexifina's sole discretion. If we make material changes to this Privacy Policy, we will notify you by updating the date of this Privacy Policy and/or by additional means as appropriate. Your continued use of the Platform after any change in this Privacy Policy will constitute your acceptance of such change.

Contacting Us

If you have any questions about this Privacy Policy or our data practices, or if you would like to make a complaint about our compliance with applicable privacy laws, please feel free to contact us at:

📧 Email: [email protected]